Electronic Motor Vehicle Records (LLC or Corporation only) Bond - Statewide in Arizona

Brief Summary

This is the bond that lets an Arizona LLC or corporation buy motor vehicle records from ADOT electronically and pay for them afterward. It is a payment guarantee, not a conduct bond, and it is written on ADOT's own form 96-0308. You pay an annual premium instead of prepaying or depositing cash with the state, and the executed form goes straight to ADOT Electronic Data Services with your account paperwork.

ADOT requires the Electronic Records Access Bond, form 96-0308, from companies that purchase motor vehicle records electronically through the Motor Vehicle Record Request System. The State of Arizona is the obligee, and the bond guarantees the company will promptly pay for the records it pulls under ARS Title 28, Chapter 2, Article 5. The dollar amount is left blank on the form, so get the required figure from ADOT Electronic Data Services before the bond is written.

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How to Apply for a Electronic Motor Vehicle Records (LLC or Corporation only) Bond:

• Confirm your company has, or is applying for, an agreement with ADOT for MVRRS access.
• Ask ADOT Electronic Data Services for the bond amount required on your account.
• Have the legal entity name exactly as it appears on the ADOT agreement.
• Owner or officer name, home address and Social Security number for the credit review.
• Complete the bond application and review the quoted premium.
• Pay the premium and receive the executed form 96-0308 signed by both principal and surety.
• Mail the bond to Electronic Data Services, Mail Drop 502M, PO Box 2100, Phoenix AZ 85001-2100.
• Submit a separate form 96-0484 for each person who will use MVRRS.

Detailed Information About the Arizona Electronic Motor Vehicle Records (LLC or Corporation only) Bond:

What the bond actually guarantees

Most pages describe this as an ethics bond for handling driver data. The ADOT form says something narrower. Form 96-0308 conditions the bond on the principal agreeing to faithfully and promptly discharge its obligations for payment to the State of Arizona for motor vehicle records purchased electronically through the Arizona Department of Transportation. In plain terms, ADOT lets a commercial account pull records now and bill later, and the bond backs that bill. Privacy and permissible use rules still apply to every record you pull, but they are enforced through the ADOT agreement and ARS 28-455, not through this bond.

Who posts it

Electronic Data Services is ADOT's portal for authorized government agencies and commercial companies to get Arizona title, registration and driver license records online. ADOT states that any entity using the service must have an agreement with ADOT for online access to the Motor Vehicle Record Request System (MVRRS). This listing is written for companies organized as an LLC or a corporation. The form itself has checkboxes for LLP, LLLP, LLC, LLLC, corporation, individual and partnership, so check the box that matches your entity and make sure the principal name matches your ADOT agreement exactly.

The amount is set by ADOT, not printed on the form

Form 96-0308 leaves the penal sum blank. Ask Electronic Data Services for the amount required on your account before you apply for the bond, and have the surety write that exact figure.

Each user also needs an application

The bond covers the company. Every person who will log in to MVRRS must complete a separate MVRRS Commercial User Application, form 96-0484, choosing record types, formats and a permissible use under 18 USC 2721(b). Private investigators, associate investigators, attorneys and security guards attach a copy of their license. Accounts must be activated within 30 days and passwords changed every 90 days.

Cancellation

The bond cannot be canceled without at least 60 days prior notice to ADOT. The surety stays liable for anything the principal did before the termination date takes effect.

Eligibility and Requirements for a Arizona Electronic Motor Vehicle Records (LLC or Corporation only) Bond:

• ADOT form 96-0308, Electronic Records Access Bond, with the State of Arizona as obligee.
• Penal sum as required by ADOT for your account. The form leaves it blank.
• Entity type checked as LLC or corporation, matching your ADOT agreement.
• Surety resident agent information and a claims payment address completed on the form.
• At least 60 days notice to ADOT before cancellation.
• Premium set by the surety after reviewing owner credit, company financials and the bond amount.

Arizona Electronic Motor Vehicle Records (LLC or Corporation only) Bond FAQs:

Official and Additional Resources for the Arizona Electronic Motor Vehicle Records (LLC or Corporation only) Bond: